If you have invested on a franking machine, you might think that it is easy to use it. Beginners is the use of franking machines might think that it just takes putting our mail through the machine and your franked mail is fine. The Royal Mail has standards in using a franking machine so you need to know these standards and apply them to the process. If you are going to use a franking machine for your business, learn from the basics below.
You cant use a franking machine if you don’t have a mail franking license. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. You also need to follow the rules in preparing your mails. It is the franking machine supplier that hands your license to you.
When you have your license, you then have to set your machine. Make sure that you do a test print every time you will use it. You should also set the machine to ?0.00. This will ensure that you machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
Before you start printing, make sure you set up the proper price, time, and date. Double check what you have set all the time. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. You can have problems with illegible marks. Franking machine suppliers or online stores sell these labels for franking. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.
There should be a return address on your envelope. The latest specifications on return addresses should be followed so ask your franking supplier about it. You can have your mail delayed or returned if you return address is incorrectly written
Red ink should be used for franking marks and blue if you are using cleanmail products. A clear and complete mark must be printed on the right hand corner of your mail.
A benefit of having a franking machine is to save on postage fees. Franking has many different types so choose one that your business needs. Choosing the ideal franking machine for your business is easy if you go to the website showing the different types of franking machines you can buy.
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